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IN GFS’S VIEW:

challenge and solution.

The cooperative supplies farmers with genetically high-quality semen and accessory products. It requires an individual solution for mapping different departments and companies.

Some customers order boar semen, other home and farm supplies, and others order a combination of both. All stocks must be managed in real time. An introduction of a company-wide solution, which optimally combines the ERP and financial accounting, became inevitable. Together with anaptis, the GFS introduced the ERP solution Dynamics NAV2009 back in 2009.

The GFS Group:
The core business of the Genossenschaft zur Förderung der Schweinehaltung e. G. (GFS) provides for the supply of high quality boar semen to farmers in terms of fertility and genetics. The ZBH / GFS GmbH belongs to the JRC to 50% and supplies farmers with boar semen as well. The GFS Top-Animal-Service GmbH is a wholly owned subsidiary of the GFS selling more than 3900 articles for pig and beef farms. The wholly-owned subsidiary Agro Topshop B.V. also sells accessory products for pig and beef farms, albeit on the Dutch market.

Challenge

“Before we switched to anaptis, our company used different island solutions that did not meet the technical requirements. In particular, the separation of inventory management and accounting resulted in sometimes inefficient processes. Our customers order both boar semen from the GFS, and accessory products from our subsidiaries. So far, the subsidiaries were not connected on the system side. The provision of business-relevant data currently took a lot of time because data had to be recorded twice and processed multiple times. This led to a poor level of information, especially with regard to the degree of fulfillment of customer wishes. Another problem was time-consuming inventories due to an immature system-side warehouse management. In addition, the control of logistics so far took place only in the head of the warehouse manager, which created unwanted dependencies. We had considered some ERP systems that were ultimately out of the question. After all, we had to make a lot of customization because our business does not compare to a traditional dealer.”

Solution

“By switching to anaptis, we were able to network our departments in just one system and thus finally interlock the inventory management with the bookkeeping. We were also able to implement the system-side connection of the subsidiaries, so that we can now map financial accounting flows between our companies and have a common database. Cross-client financial accounting and a large number of evaluation and analysis options provide a quick overview of key operating figures and serve as the basis for our decisions and targets. Repeat orders are even processed automatically. The logistics processes are managed systematically. The totality of the improvements saves us time, which we can invest for a constantly improved customer relationship management – the focus here is the fulfillment of all possible customer requirements. We have thus made the way to a combined solution based on a common database and our wishes could be fulfilled to a large extent.”

Project details

Customer
GFS – Genossenschaft zur Förderung der Schweinehaltung eG

Business
Cooperative with boar semen and supplies

Location
Ascheberg (in Westf.)

Period
Support by anaptis since 2009

Product
Microsoft Dynamics NAV 2009

Services
Consulting & Support, Introduction of Dynamics NAV 2009

Dynamics NAV for agricultural trade - warehouse
Dynamics NAV for agricultural trade - support
Dynamics NAV for agricultural trade - warehouse

FOR THE CUSTOMER GFS OUR

improvements in focus.

Dynamics NAV for agricultural trade - 01

Connection of subsidiaries

Through the implementation project, we now have shared data across companies. This applies to the subsidiaries in Germany as well as abroad.

Dynamics NAV for agricultural trade - 02

Illustration of financial flows between companies

Financial accounting flows between us and our subsidiary can now be easily reproduced.

Dynamics NAV for agricultural trade - 03

Replacement of isolated solutions with a combined solution

With Dynamics NAV 2009 we manage the merchandise management and accounting from now on in one solution.

Dynamics NAV for agricultural trade - 04

Better basis for decision-making

Cross-client financial accounting and integrated reports provide a quick overview of important key figures and serve as the basis for decisions and targets.

Dynamics NAV for agricultural trade - 05

Holistic information

Interfaces to other applications provide information about sperm production and performance information, and provide the ability to graphically depict animal-related (performance) information and (control) measures. So will be z. For example, data from the laboratory software ELMa is read in and orders are processed from the GFS Sales App.

Dynamics NAV for agricultural trade - 06

Easy compliance with documentation requirements and register management

The introduction of Dynamics NAV 2009 helps us comply with our daily documentation obligations. In addition, the stock register is automatically maintained according to the Traffic Ordinance (VVVO).

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Microsoft Dynamics NAV for agricultural trade.