Payments in Dynamics 365 Business Central.

The basis of OPplus 365 is the payment import as well as the payment export.

Payment import
The payment import of OPplus 365 creates new possibilities for the organization of payment transactions and, in addition, transparency with regard to cleared items and assigned payments. There is also the option of automatic clearing and automatic pre-accounting. Furthermore, with the help of the app, customer advices can be imported and accounts can be balanced in less time. Lastly, optimized search routines speed up the manual allocation of remaining payments.

Payment export
OPplus 365’s payment export simplifies the handling of payment processes. It also creates more transparency between cleared items and allocated payments. You are able to create payment proposals and payment runs for non-cash payments in just one step. It doesn’t matter what file format or payment direction is involved, or whether it’s a transfer, direct debit or check.

With the module “Extended Asset Accounting” you have many features at hand:

• automatic reduction of acquisition costs when paying a purchase invoice for fixed assets minus cash discount
• freely definable templates for task creation
• posting of quantities on fixed assets incl. the possibility to realize partial asset disposal postings
• separate maintenance of scrappings and sales incl. separate to separate G/L accounts
• use of meaningful reports (e.g. asset disposals and additions, asset history sheet, inventory list)

Take advantage of the optimized display of entries

• per G/L account
• per customer and
• per vendor

on screen and in print. Items can be annotated and printed if required – in the account sheet, on the open items list or separately. In addition, you have the option of subsequently changing your posting text or the external document number. Create balance confirmations with credit and debit notes for customers and vendors and send them by e-mail.

Also print meaningful reports such as:

• account sheets with hatchings and Excel exports
• open item lists with optional export to Excel, showing and analyzing the accounts in respect to actuals and to freely selectable cut off dates
• payment behavior reports for accounts payables and accounts receivables

The free module “Petty Cash and Check deposit” is divided into two areas:

Petty Cash
This function enables the user to maintain the petty cash directly in OPplus 365 and to print any required reports by using the system. In comparison to the journal of the standard application, the Petty cash allows the user to get a quick overview of the current balance of the cash account as well as of the balance after posting. In addition, a plausibility check is offered by this module to ensure that no negative cash values exist.

Check Deposit
The Cash Receipt Journal functionality is intended for use by companies which submit any check payments at the bank received for the settlement of sales invoices.

Banks normally expect that the check receipts are filled in – a process which in practice is done manually. The checks (or the check credits) are later on manually assigned to the sales invoices in Microsoft Dynamics 365 Business Central. By using the Check Receipt Journal feature, you can avoid double entries without being limited to a specific number of checks for each check receipt Journal.

As with customer and vendor accounts, you can create open entries for G/L accounts. This facilitates very much the handling of for instance cash in transit, accruals and deferrals or any other items in transit. Your benefits:

• Detailed G/L entries that can be viewed and analyzed at cut-off dates resp. reporting dates
• Same reconciliation functions as for accounts payables and accounts receivables
• Clear overview of the G/L accounts including optional breakdown on the open entries
• Automatic reconciliation on batch processing basis
• Printing of Open entry lists including export to Excel

Our module multi-level cash discount gives you the possibility to consign up to 4 additional discount formulas and discount percentages. These additional cash discount deduction rules are taken account of in the payment import and payment export modules.

If you want to arrange Payment installments with your suppliers or customers you can use the option of generating installment payment documents with different due dates. Your benefits:

• freely definable installment templates
• automatic installment processing in the event of posting the original documents
• generation of installment documents after posting on the ledger entry

Especially if you manage many clients, this module offers a lot of comfort:

• central access to open items, open payment import journals and bank balances
• central administration of all payment proposals
• convenient transfer of payments within the treasury network and allocation to source items
• mapping of cash pooling within the treasury network

In combination with the Payment Import and Export modules Associations can be a very useful additional feature of OPplus. Associations manages your open entries in associations of accounts receivables and accounts payables.
Your benefits:

You have the possibility to have payments settled through central regulators. You can combine several customers to an association and have all open entries for these associated customers settled by a single customer who pays all invoices related to the association.
With Associations you can furthermore group customers and vendors. A group always consist of one customer and one vendor for who open items can be settled automatically in the course of Payment Processing.