Your smart financial management in Dynamics 365 Business Central.

Financial accounting and cost and performance accouting:

Financial management in Dynamics 365 Business Central essentially consists of four areas (invoicing, financial accounting, cost accounting, payroll accounting) and various interfaces (e.g. Elster). Within these areas, you work exclusively with networked data from all departments and thus obtain a 360-degree view of the company with a high degree of significance.


your functions for financial management.

  • Invoice

    Invoicing describes the business process in which invoices are written to customers.

    In most companies, invoicing covers much more than this and thus the entire invoicing process. This includes, for example, the creation of credit memos and the sending of payment reminders and dunning letters.


    • Credits

      With Dynamics 365 Business Central you can map both payments from vendors (purchase credit) and refunds to customers (sales credit).

      Purchase Credit 
      If you want to return items to your supplier or cancel services you purchased, you can create and post a purchase credit notes indicating the requested change to the original purchase invoice.

      Sales Credit 
      If your customer wants to return items, for example because the quality is not right, you can create and post a sales credit note for this customer. If your customer has already paid, you must then make a payment to the customer, so he receives a refund.

    • Combine shipments into a single invoice

      If you want to invoice more than one shipment at a time, you can use the combined shipment feature. Before you can create a combined shipment, you must have posted more than one sales shipment for the same customer in the same currency. In other words, you must have created two or more sales orders and posted them as shipped (but not invoiced).

    • Document capture and processing (add-on)

      For professional document management, we offer you an interface to third-party software. For this purpose, we work together with partners such as d.velop (App d.3) or Continia (App Document Capture).

      Continia Document Capture
      With this tool you can scan all types of documents, extract, register and archive OCR data. PDF files are – if desired – downloaded directly from specified e-mail addresses and processed with OCR technology. This process runs automatically – i.e. without any action by the user. Paper documents are scanned by desktop or network scanners and processed in the same way.

      D3.ecm is a document management system that allows you to organize printed receipts from your enterprise applications, paper receipts, business-related and verifiable e-mail, and more.

    • Electronic data interchange (add-on)

      With the app Anveo EDI you exchange data with ease

      • with customers (e.g. orders, invoices, credit notes, shipping notifications, article data, availability, prices),
      • with partners (better business relations through automated processes),
      • with suppliers (e.g. order processing, order confirmations, availability or delivery notes) or
      • between sites/clients (e.g. financial data and item information).
    • Electronic payments or direct debits

      With your customer’s consent, you can collect payments under the SEPA Direct Debit Mandate directly from the customer’s bank account. It is also possible to work with payment tolerances and discount tolerances. Within this framework you set up the following things:

      • Export format of the bank file
      • Payment method of the customer
      • Direct debit mandate
      • Direct debit authorization (information about bank accounts, affected sales invoices and direct debit instruction)

      Any payments that could not be processed will be notified to you by your bank, and you will then have to manually reject the respective direct debit items.

    • Open entry management and dunning

      Dynamics 365 Business Central makes it easy to inform debtors about open entries. You can define dunning methods that let you control when and how dunning notices are created. After the dunning methods are created, the dunning method code is assigned to the relevant customers. A dunning method contains different dunning levels and determines how many dunning notices are sent to a customer.

    • Payment transactions and processing (add-on)

      With the Add-On OPplus from our partner Continia you can optimize your payment transactions (import and export) with manufacturers, wholesalers or end customers. Automate your processes (settlement, initial account assignment, etc.) and get more transparency about your payments.

    • Pro-forma invoices

      You can map pro-forma invoices using sales documents in Dynamics 365 Business Central. If you want to post it at the end, you can choose from several posting functions, such as:

      • post
      • post and new
      • post and send
      • posting preview
      • draft invoice
      • pro forma invoice
      • test report
      • remove from task queue
      • attach as PDF
    • Purchase discounts

      If you are granted a purchase discount as part of your purchase, you can take it into account in Dynamics 365 Business Central. There are two types of purchase discounts:

      • Purchase line discount: A discount is granted when a specific combination of vendor, item, minimum quantity, unit, or start/end date exists. This functionality applies in the same way to purchasing documents.
      • Invoice Discount: A percentage discount that is granted when the value of all lines of a purchasing document exceeds a certain minimum value.


  • Financial Accounting

    A core area of financial management in Dynamics 365 Business Central is financial accounting. This is where internal and external accounting transactions are processed and documented. The journal, the general ledger (basic functions) and the subsidiary ledgers are of particular importance.


    • Accounts payable

      Manage your accounts payable centrally in Dynamics 365 Business Central. Create invoices and process all payments (e.g. from accounts payable, to employees, checks).

    • Accounts receivable

      Manage your debtors easily in Dynamics 365 Business Central.

      Payments to debtors and reconciliation of bank accounts can be done automatically. It is also possible to reconcile accounts receivable payments from lists, the cash receipt journal or from customer ledger entries.

      Insolvency forecast
      In case of insolvency, it is possible to block a customer. To help you keep an eye on possible insolvency, Dynamics 365 Business Central forecasts which customers are likely to be late in paying.

      Simply remind your debtors of overdue amounts and automatically calculate the interest and fees due.

    • Accruals and deferrals

      In order to determine the success of a company on an accrual basis, accrual calculations are necessary. In Dynamics 365 Business Central, you can perform these accruals and deferrals automatically using a predefined plan.

    • Bank account management

      Bank accounts are managed in Dynamics 365 Business Central as a separate subsidiary ledger. They are required for payment processing in Dynamics 365 Business Central. On the Bank Account Reconciliation page, you reconcile your bank accounts and can make automatic payments.

    • Budget management

      You have several ways to manage budgets in Dynamics 365 Business Central. Of course, you can manage multiple budgets for the same period by setting up budgets with different names. First you set up the budget name and enter the budget numbers. The budget name is then assigned to all budget items you create.

      In addition, there are many different ways to evaluate budgets in Dynamics 365 Business Central, such as:

      • financial reporting based on charts of accounts containing budget entries
      • analysis of budgeted amounts versus actual amounts in the chart of accounts
    • Charts of accounts

      The chart of accounts in Dynamics 365 Business Central allows you to manage your financial data. The system provides a standard chart of accounts that you can use or modify, such as adding new accounts.

      G/L accounts are set up according to the chart of accounts. G/L accounts are the core of financial management in Dynamics 365 Business Central.

    • Consolidation

      If your business consists of more than one company, it is possible to summarize the financial statements accordingly.

      In Dynamics 365 Business Central, you can create a consolidated balance sheet report in the Accountant Role Center. This gives you an overview of the financial status of your overall business.

    • Currency management

      Bank accounts can be managed in foreign currencies in Dynamics 365 Business Central.

    • Fixed asset accounting

      In Dynamics 365 Business Central, you manage all assets and can also make depreciation adjustments. You can also keep an eye on maintenance costs, manage insurance, book asset transactions, and generate customized reports and statistics.

    • Intercompany bookings

      Dynamics 365 Business Central offers some functions for mapping intercompany transactions. This requires a common chart of accounts and agreement on a set of dimensions for intercompany transactions.

      The following functions are included:

      • set up of intercompany transactions per company
      • set up the intercompany partners
      • set up of intercompany creditors and intercompany debtors
      • set up of Intercompany Partner G/L accounts
      • set up intercompany dimensions
    • XBRL Support

      XBRL (eXtensible Business Reporting Language) is an XML-based language designed to provide a standard for the consistent reporting of financial data (e.g., financial analysis). Dynamics 365 Business Central makes it possible to implement this standard.

      Taxonomies are available at You can download taxonomies or get more information from the XBRL website.


  • Human Resources

    Reimburse your team for expenses, transfer wages and have times recorded. For this, you use standard functionalities of the system or additional add-ons.


    • Payroll accounting (add-on)

      With the app NAPA 3 from Haveldata you can easily make wage payments.

    • Refund of expenses

      Dynamics 365 Business Central supports transactions for employees similarly as to creditors. When employees spend their own money on business activities, you can post the costs to the employee’s account. Then you can refund the costs to the employee by making a payment to the employee’s bank account, similar to how you pay vendors.

    • Time recording (opt. add-on)

      Times can be recorded in Dynamics 365 Business Central via timesheets. In addition, we work together with our partner Tempras, whose app TempVision is an integrated solution for time and enterprise data collection, resource planning and access control.

    • Travel expense report (add-on)

      Use the Continia Expense Management app to integrate simple and transparent expense reporting into your ERP solution. Let your team submit expenses via browser or mobile app and approve them centrally and conveniently.


  • Cost accounting

    In addition to financial accounting, functions for cost and performance accounting are also included. With cost and performance accounting you can determine, plan and control the costs and revenues of your company. The results can of course also be evaluated graphically.

    The following functions are included in the system standard:


    • Cash flow forecast or liquidity planning

      The expected level of liquidity is determined as part of the cash flow forecast or liquidity planning. This is very important to ensure the solvency of a company.

      Based on the currency assets of the previous period, the system creates a periodic compilation and calculation of the forecasted operating income and expenses. The liquidity surplus or deficit is then calculated.

      Integration of Cortana Intelligence
      By integrating Cortana Intelligence, you can improve your planning. Because it also includes documents whose due date is in the future.

    • Contribution margin calculation (opt. customisation)

      The calculation of the contribution margin of items is especially important for correct price calculation. You can of course map this process in Dynamics 365 Business Central.

      Multi-level contribution margin calculation (customisation)
      If the simple contribution margin calculation is not sufficient for you, we can extend it by an individual development. This will provide you with a selection of additional key figures you require to control your company and you can set your costs (e.g. cleaning, maintenance, electricity costs) in relation to direct (e.g. advertising income) and indirect income (e.g. ancillary services such as printing).

    • Cost and performance accounting (add-on)

      CKL’s app Cost and Performance Accounting is a tool for cost control (internal performance accounting). The add-on for Dynamics 365 Business Central/Dynamics NAV provides you with quick and clear information about the revenues and costs of your company.

      Are you wondering to what extent the app extends the system standard? Our technology interpreter Theo has prepared a detailed comparison of system standard and add-on for you.

    • Cost center accounting

      Cost centers are departments and profit centers that are responsible for costs and income of a company.

    • Cost object accounting

      Cost objects are products, product groups, or services of a company. These are the finished goods of a company that carry the costs. You can link cost centers to departments and cost objects to projects in your company.

    • Cost type accounting

      You define a chart of cost types with a structure and functionality that resembles the general ledger chart of accounts. You can transfer the general ledger income statement accounts or create your own chart of cost types.


  • Interfaces

    Use the diverse functions of Dynamics 365 Business Central easily in combination with other systems. There are ready-made add-ons or individually programmed interfaces for this purpose.


    • DATEV (interface)

      With the Microsoft-certified SNC/DATEV interface for Microsoft Dynamics 365 Business Central Cloud, you automatically convert your accounting and master data into a DATEV-compliant format. This enables direct and smooth data transfer to your tax advisor’s financial accounting system – and vice versa back to you.

    • Debt collection (interface)

      Many companies outsource the collection of payments. For this purpose, we simply implement an interface to a debt collection company.

    • Elster (interface)

      We program an interface for Elster exports for you.



Cost and performance accounting in the system standard and add-on from CKL.

Theo Technologiedolmetscher erklärt

The CKL Cost and Performance Accounting add-on extends the Dynamics 365 Business Central or Dynamics NAV standard.

As a technology interpreter, I will explain to you clearly where the standard is effectively extended.

After all, the devil is in the detail.


  • Administration
    Criteria Dynamics 365 Business Central/NAV CKL Cost and Performance Accounting
    Balance sheet accounts as cost elements
    Extended Factboxes
    Flexible cost rates
    Profit and loss account as cost categories
    Initialization of cost accounting data from financial accounting data
    Cost categories independent of financial costs
    Cost category plan
    Cost center plan
    Cost centre structure variable
    Cost unit plan
    Cost unit structure variable
    Performance types
    Performance types flexible
    Master data reconciliation: financial accounting and cost accounting
    Acquisition of headings and totals
    Centralised Programme Establishment Management
    Central Role Center or Controller Cockpit
  • Dimensions
    Criteria Dynamics 365 Business Central/NAV CKL Cost and Performance Accounting
    Individual definition of the dimensions
    Use of all booked dimensions
    Use of two basic dimensions (cost center and cost units)
  • Functions
    Criteria Dynamics 365 Business Central/NAV CKL Cost and Performance Accounting
    Posting of production data
    Posting “only” with cost center information
    Posting”only” with cost unit information
    Posting with common cost center and cost unit information
    Posting of times and services
    Follow-up posting
    Navigate for all postings
    Balance check function
    Transfer of financial accounting data automatically in real time in the launch
    Use of quantity postings from merchandise management
    Recurring bookings
  • Distribution system
    Criteria Dynamics 365 Business Central/NAV CKL Cost and Performance Accounting
    Automatic time determination for dynamic distributions
    Function for simplified setup of redistributions (standard distribution codes)
    Validity for distributions
    Iterations/Iteration procedures
    Plausibility check of the basic installation
    Step-by-step procedure
    Distribution of any dimensions
    Distribution with dynamic reference values
    Distribution with static reference values
    Distribution: Cost center to cost unit
    Distribution: Cost unit to cost center
    Distribution: Cost unit to cost unit
    Copy distributions
    Distribution simulation
  • Reporting system
    Criteria Dynamics 365 Business Central/NAV CKL Cost and Performance Accounting
    Evaluations at the transaction data level
    Defined reports for Jet Reports
    Defined Power Pivot Evaluation Templates
    Individual evaluation cost center or cost unit
    Results analysis according to individual specifications
    Excel export
    Group evaluations (hierarchy levels)
    Cost category reports (predefined or individual)
    Cost centre reports (predefined or individual)
    Cost unit reports (predefined or individual)
    Multidimensional UKV method (cost of sales method)
    Report overview of individualized reports
  • Accounting systems
    Criteria Dynamics 365 Business Central/NAV CKL Cost and Performance Accounting
    Flexible planned cost accounting
    Marginal costing
    Direct costing
    Multilevel fixed cost accounting
    Normal cost accounting
    Activity Based Costing
    Target cost accounting
    Partial costing
    Full costing
Strong in comparison:

Your benefits through our financial management functions.

Full company view

Using networked data across all departments, you have an overview of KPIs at all times. E.g. reports and financial charts with integrated Power BI dashboards incl. option for Excel export.

Decision making

Get informed decision-making through networked data and clear charts. Also, identify patterns and trends early and gain new insights.

Process automation

You receive automatic recommendations from the system. For example, for accounts payable when it comes to taking advantage of discounts or avoiding overdue fines.

Increase speed

Speed up financial closings as well as reporting with automated background reconciliation of accounts payable and accounts receivable.

Compliant with law

The system performs the check of legal requirements in the background. You don’t have to worry or worry about anything.

Better anaptis:

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Microsoft Dynamics 365 Business Central

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