Repetitive routine tasks cost a lot of time. That’s annoying and no one needs that. In addition, careless mistakes happen quickly in stressful situations, which then lead to even more work. Finally, it can quickly become frustrating for employees to have to do only repetitive and tedious work.
What you should ask yourself: Can you afford for careless mistakes to happen, employees to be dissatisfied, and other value-added tasks to be neglected? Don’t let that happen. You don’t have to and you don’t need to.
Microsoft Power Automate (formerly Microsoft Flow) is a very practical workflow tool from Microsoft that allows you to automate regular, recurring processes and thus routine tasks in a very easy and relaxed way. You can turn everyday routine tasks into automated workflows in no time at all.
Workflows range from individual tasks (e.g. notifications) to extensive systems (e.g. complex approval processes). Any logic can be created in the user interface (workflows) to be executed automatically when certain events occur.
And best of all, you don’t need any programming skills. Finally, Microsoft tools follow the low-code approach. Within a few clicks, you create your workflows either from an empty Flow app, based on a connector, or from one of Microsoft’s many templates. In addition, you define only once which services should communicate with each other. As a result, you receive notifications, for example, or files are automatically synchronized or collected. Wonderful, right?
This gives you the following advantages: more time for important tasks, no careless mistakes and satisfied employees.
Create event-driven flows, which are workflows that automatically execute one or more tasks after they are triggered by an event.
Create a flow that performs one or more tasks (such as sending a report by e-mail) at a specific time, such as once a day, on a date you specify, or after a number of days you specify.
Business process flows are instructions for specific recurring tasks. Use business process flows to define a series of steps that users perform to achieve a desired result. For example, you can create a business process flow so that customer service requests are processed in the same way by all employees or so that an invoice must be approved before an order is submitted.
Create button flows so you can easily perform recurring tasks anytime, anywhere using your mobile device. Button-flow execution saves you time and reduces errors compared to manual execution because button-flow tasks are automated.
An example would be a button that sends an e-mail reminder to a specific group of people.
Power Automate can be used for a wide variety of scenarios. We have put together some use cases for you, in which you will surely recognize yourself with your wishes:
By using Power Automate’s Robotic Process Automation (RPA), you can free your team partially (attended RPA) or completely (unattended RPA) from every day, labor-intensive and repetitive tasks. This is possible via a web interface in the cloud or a desktop interface. Take a look at this!
Create automated workflows. Software bots are trained to perform the labor-intensive, repetitive, manual tasks.
Automate labor-intensive and repetitive tasks such as front office operations.
People only need to trigger tasks or respond to specific prompts (e.g. answer yes/no to a question).
Let the bots do the labor-intensive and less profitable tasks by recording and replaying the actions without requiring any computer intervention.
The processes are fully automated (end-to-end automation), so you can schedule and trigger events in large numbers.
The creation of workflows requires no programming or programming knowledge.
Variety of connectors
In a Power Automate Workflow you can easily connect numerous connectors with each other.
Mapping of multi-stage processes
With FlowDesigner from Power Automate, you can combine multiple tasks into an event-driven workflow.
Power Automate is actually suitable for every company, because there is always potential for optimization. Automations are excellent at replacing existing manual processes, which are often tedious and repetitive.
To use Power Automate, all you need is a web browser and an email address.
You can run Power Automate on all modern devices and browsers.
The supported browsers should be recently updated and compatible with your operating system. Common browsers for Power Automate include Firefox, Chrome, Microsoft Edge, Safari, and Internet Explorer 11. All modern devices work well with Power Automate. However, mobile devices should use the Power Automate app, which is available for iPhone, Android, and Windows.
Yes, Power Automate is included in some Office 365 plans. For example, in Office 365 E1, E3, or E5. You can use most of the functionality of Power Apps with it, but for some features, like connecting to third-party data, you need an additional license. You can find an overview of the licensing options on our pricing page.
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