Achieve more with a Dynamics 365 Business Central Upgrade.

The next logical step:

The older your system is, the more advantages you will gain from the technology of the new software solution alone. Add to that the improvements in functionality and usability, and an Dynamics 365 Business Central upgrade can revolutionize the way you run your business. And remember, upgrades are our bread and butter. Questions and concerns you have, quite a few other companies have had as well.

It is time when the new version offers significantly more advantages compared to the existing solution, you are working with a very outdated version and your version is no longer updatable.

Your challenges:

The challenge: What's bothering you now?

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    Outdated system

    Is your system simply getting on in years? Many of our customers simply want to secure the latest technical basis.

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    New functions

    The Microsoft releases just fly by and you are long sure that a newer version has much more and better functionality for your company? This was the case for many of our customers in the past.

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    No more security updates

    Your current system is no longer supported. Then it’s time to upgrade quickly, because that’s how security gaps are created.

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    Further problems

    Are you struggling with any other problems? Don’t worry, I’m sure you’re not the first with your problem. We consult you individually.

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FINALLY FREE TO WORK AGAIN:

The solution: Why is an Dynamics 365 Business Central upgrade worthwhile?

Sure, you can introduce small desired features without a major project. However, this will only improve you selectively. Upgrading to Dynamics 365 Business Central will revolutionize the way you work. Finally, you can concentrate on the essentials and lean back instead of having to deal with annoying problems.

We’ll give you three reasons why an upgrade from Microsoft Dynamics NAV/Navision to Dynamics 365 Business Central is worthwhile:

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New functions

With a Dynamics 365 Business Central Upgrade, you get more productivity and AI features, access to modern clients on smartphone, tablet and desktop, and maximum flexibility in designing and extending your system.

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Support availability

The older your version, the more likely it is that Microsoft will discontinue support and no updates including security patches will be available. A critical threat in the digital age. Then the Dynamics 365 Business Central Upgrade is rather a duty than an option.

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Modern Workplace

The world of work is changing. Trend-setting technologies make it possible to give employees the freedom to decide where they want to work and how they want to distribute their working hours. This calls for entrepreneurial adaptability – both organizationally and technologically. With a Dynamics 365 Business Central Upgrade you can easily manage this.

Better anaptis:

That's why you will love us.

Microsoft Dynamics 365 Business Central

Why should you choose us as a partner company out of the large Microsoft network? We give you an overview of what makes us unique.

1 Code ownership
2 Close to standard, experienced and flexible
3 Personalized support
4 Honesty and fairness
5 Consistency and innovation

UPGRADING TO DYNAMICS 365 BUSINESS CENTRAL:

Answer these questions to help you plan your upgrade.

If you’ve decided to upgrade to Dynamics 365 Business Central, there are a few questions you need to answer for your plan. That’s because there are several options that will affect how your upgrade is carried out. This depends on your current version of the ERP system, your internal resources, and your goal.

  • Which deployment option do you want to use in the future? (Cloud vs. On-Premise)

    You can choose between Online (Cloud) and On-Premise.

    In terms of updates/upgrades, the deployment options differ in that the cloud version updates automatically without you having to do anything, while updates/upgrades for the on-premise version have to be done manually. This creates an administrative as well as time effort for which you then have to budget time and money.

    If you decide to use on-premise, we recommend an annual upgrade to keep your system as secure, up-to-date and performant as possible. Of course, there is no annual upgrade obligation. But the longer you wait to upgrade, the more costly the process becomes.

  • Should all or only selected legacy data from the existing system be taken along?

    You have two options: Either you take all your legacy data with you into the new system without much thought, or you conscientiously deal with your legacy data and sort it out.

    We recommend that you do this: Consider which legacy data you really still need in your day-to-day business. An upgrade is exactly the right time to get rid of legacy data. In our experience, it is worth taking the effort to clean up the data as part of an upgrade project in order to start with a system that is as “clean” as possible. It also reduces the time and effort required for data migration.

    But for the sake of completeness, we also point out that it is possible to migrate all data from the legacy system if you cannot initially allocate resources for the cleanup. In this case, however, the data transfer effort will be higher, so the costs will increase accordingly. So weigh this up thoroughly.

  • Should all or only selected customizations from the existing system be taken along?

    You have two options: Either you leave your customizations in the system unnoticed or you deal with them conscientiously and sort them out if necessary.

    From our experience, we can report: Your processes have certainly changed in recent years. Does your system still reliably reflect this?

    • If so, we can gladly transfer the adjustments to the new version by adapting them to the technological basis. In cases where the programming language has changed, all customizations must be “translated”. This is the case for all upgrades where the original system is older than Dynamics 365 Business Central 14.
    • If not, you should consider re-implementing a “blank” system. With this, we will start from scratch, review your processes and map them realistically in the new system.
    • If you cannot answer this because you do not have the resources to deal with your processes, it is also possible to migrate them to the new system. In cases where the programming language has changed, all customizations must be “translated”. This is the case for all upgrades where the original system is older than Dynamics 365 Business Central 14. Even if your advantage in doing this is that you first save yourself the work of having to check your processes.
  • What is the time frame for the project?

    In order for you and your supervising provider (e.g. us) to plan your project, we need information about the time frame of the project.

  • What resources can you provide?

    If you have few or no human resources available for the project, you can consider upgrading the departments one by one. For example, the financial accounting department moves to Dynamics 365 Business Central first, while the other departments still work in the old Dynamics NAV. Then work our way up until all your users are in the new system.

    In general, though, you should know that an ERP project always requires 50:50 legwork from the customer and the vendor.

  • Do you have an active enhancement plan?

    This only affects you if you are currently using an on-premise installation. Because if you don’t have an active Microsoft maintenance contract, your license cannot be transferred so easily. This is because you have lost the right to upgrade, so to speak. In this case, you will either have to purchase new on-premise licenses for Dynamics 365 Business Central or switch to the cloud. We would be happy to advise you on your options.

  • What types of users and how many user licenses are needed?

    Type of user license
    A total of three license types are distinguished:

    • Essentials
    • Premium
    • Team Members

    Among the Full Users, a distinction is made between Dynamics 365 Business Central Essentials and Premium. The difference lies in the range of functions.

    The Essentials version includes the following functions:

    • Customer Relationship Management
    • Financial Management
    • Human Resources
    • Supply chain
    • Projects
    • Assembly

    The Dynamics 365 Business Central Essentials license is suitable for companies that do not have their own production (exception: assembly) and whose focus is not on offering services.

    With the Premium version, the following functions are included – in addition to the Essentials functions:

    • Production
    • Service

    Accordingly, the Dynamics 365 Business Central Premium license is suitable for companies that have their own production or mainly offer services.

    If, in addition to the Full Users, additional users are required that cannot be directly assigned to any functional area and should be able to access basic processes, then the purchase of Team Members licenses is possible. This license is designed for users who are not tied to a specific function but need basic functionality in Dynamics 365 Business Central. To use Team Members licenses, at least one other user must be licensed with Essentials or Premium.

    This license covers selected tasks within a client in Dynamics 365 Business Central such as reading data/entries, updating data/entries, approving and rejecting tasks, creating/editing/deleting a quote or timesheet.

    Number of user licenses (upgrade from concurrent user to named user)
    When you upgrade from Dynamics NAV to Dynamics 365 Business Central, the user licenses change. We are then no longer talking about Concurrent Users, but Named Users.

    From Dynamics NAV (Concurrent User) you know the possibility that licenses can be used by several people at the same time (e.g. two part-time employees share one license). In Dynamics 365 Business Central (Named User), this is no longer possible. Here, each user has their own personalized access to the system.

    You notice: Switching from Dynamics NAV (Concurrent User) to Dynamics 365 Business Central (Named User) means that you have to re-evaluate how many licenses you actually need.

THE PATH TO A HAPPY FUTURE:

Which upgrade route do you find yourself on?

If you answered the above questions for yourself, you will now find yourself on one of the following upgrade routes. In a nutshell, the following options exist when upgrading to Dynamics 365 Business Central:

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Only the technical basis

No dealing with data/processes

You get the latest version of the system. Your existing data and business processes will be migrated into the system as you do not currently have the resources to deal with the processes.

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Restart with the system

On the greenfield

You take the opportunity of the upgrade to review your processes and realize efficiency gains. You receive a new system that realistically reflects your business and does not contain any legacy systems.

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First one area

Step-by-step upgrade

You want to get the latest technology and features, but you are not ready to upgrade the whole system directly. In this case, we can transfer the departments to the new system one by one.

Dynamics 365 Business Central Upgrade done:

This is how enthusiastic our customers are.

HANDEL

Stefan Averesch

„With anaptis, we gained a competent and very reliable partner 15 years ago. We particularly like the fixed contact person who always strives for the optimal solution for our processes.“

HANDEL

Egbert Thies

„We can always rely on anaptis, as a competent partner. We have definitely more than improved our it status.“

HIP Homann - Logo
LANDWIRTSCHAFT

Meike Friedrichs

„anaptis has helped us to be more efficient. We now manage our data company-wide, as well as inter-divisional, in one system.“

GFS - Logo
How we proceed:

This is how your personal Dynamics 365 Business Central Upgrade with us starts.

In the following, we outline the typical path to your personal upgrade offer. First: We distance ourselves from 1) tempting cheap offers with expensive subsequent costs and 2) fast and general offers.

Openness and transparency are important values for us. We want to communicate honestly and at eye level with you, and not make our money through “hidden” costs. It is also important to us that you receive a solution that fits your company exactly and that you know exactly what you will be facing in the course of the project. So, in order for us to achieve a realistic quote for your upgrade project, some time and effort is required from both sides.

It’s important to note: Not every project is the same. This depends, among other things, on the know-how on the customer’s side and the size of the company. Accordingly, we adapt the process individually.

Step 1: Non-binding inquiry
You express your interest in an upgrade project with us by phone or by mail. Just as you like.
Step 2: Qualification of the request
Our team takes a close look at your request. If we are already sure that we can help you, someone from our pool of experts will get in touch. Who comes forward depends on the area of your inquiry. So that we can put you directly in touch with the right person, we first need some information about your specific project and about your company (e.g. size, number of users).

If your request does not include all relevant information, we will contact you to fully qualify the request. If we are not the right contact for your project, we will tell you this honestly at this point.
Step 3: Initial consultation
In a non-binding, first conversation we get to know each other and both have the chance to check if the chemistry between us is right.

We ask some detailed questions about the project. We also talk about required resources such as budget and time frame. Personnel capacities on your side are also an important topic. Why? In addition to their regular day-to-day business, employees in all relevant areas must work with the solution provider, test functions, learn how to use the application, and provide feedback. The attitude needs to be right at this point and employees need to be able to engage with the project.

If after the initial consultation you think that the chemistry is right and we are also convinced to implement your requirements as desired, we will proceed with a presentation or workshop. Gladly combined with a personal meeting.
Step 4: Presentation
The presentation (gladly personally) takes place with us regularly from both sides with several people:

- Customer: involved persons and decision makers
- Vendor: Sales/managing director and your future project manager.

The conversation will focus on the software as well as our approach. We look at the future software solution including relevant add-ons together and address your individual questions and wishes. Based on this appointment, a first, very rough estimate of the costs is possible. We can be even more precise only after the conception in the context of the prologue.

If you continue to signal your interest afterwards, we will continue with the detailed concept or offer.
Step 5: Prologue
Now things are really getting underway. The conception of the project is coming up.

In order to get from a rough cost estimate to a detailed offer, we need your detailed requirements. To do this, we make use of user stories, among other things, which follow the scheme: "In order to have this benefit, I would like to be able to do this as a user". We define these together.

The result of the prologue is a list of all tasks and a budget to be assigned for them.
Step 6: Offer
After the prologue, we evaluate the user stories and use them to put together the offer (monetary and time expenditure). Depending on your wishes, we will prepare a fixed price offer. This is how you get your individual concept.

The project team, individually assembled for your requirements, defines all necessary functionalities and tasks for the software development for a coherent period of time. This results in individual tasks, which are brought into an evaluation system by calculation.

Afterwards, it is up to you to decide whether you want to tackle the upgrade project with us. If you accept, we will start the project together according to our anaptis project methodology.
Transparent:

Your ppgrade without hidden costs.

Werkstudent/Praktikant ERP Consulting

Upgrade at a fixed price

Fact is: No one likes hidden costs. We keep our word, so there are no hidden costs. If you wish, we will prepare a final fixed-price offer after a thorough analysis by us.

How does that sound to you? This is the point that most interested companies particularly appreciate about us.

FAQs:

Your questions about the ERP upgrade.

  • Do I get a permanent contact person?

    Yes, as a new customer you will have a permanent contact person who will support you in the installation of our products and will also be available afterwards to answer all your questions. This is exactly what our customers benefit from, in contrast to larger providers. After all, our project managers usually know their customers for many years and are often able to support or look ahead with an objective point of view.

  • Which project method do you use?

    We have created our own anaptis method from the advantages of the classic and agile approach.

    Further information:
    Site on project methodology

  • Do you provide guidance on change management?

    Yes. For us, digital transformation involves technology, processes and above all people. So you should definitely not leave your employees out in the cold.
    We bring our own expertise and work together with the Münster Startup Echometer. The company has set itself the goal of making software implementations smoother through regular employee feedback. If you are interested, you can simply add this to your booking.

  • Do you also consult on hardware?

    Yes, we advise existing customers on their IT infrastructure. Since our team consists of developers and system administrators, we can advise on our core product software as well as hardware.

  • Do you also advise on process optimization?

    Of course. We do this automatically in every project, as we strive to transfer the optimal current status of business processes into the software.

    It has also happened that we have only analyzed the processes of a company or a department and have highlighted suggestions for improvement – i.e. without the software reference. Of course, it is possible or advisable to do the realization together afterwards.

What are you waiting for?

Ask for your upgrade project offer.

Get to know us! In a free initial consultation, we get to know each other and you can assess whether we as a partner and Dynamics 365 as a solution fit your needs.

We look forward to your inquiry!

Geschäftsführung anaptis

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